Guide
A patient's records may come from several providers and languages. Organizing them by date and type is easier to review than sending disconnected screenshots.
Do not repeat tests solely to complete a file. Submit what you have. Ask the hospital which imaging, pathology, or lab results need updates.
01
Start with a one-page case summary
Include the diagnosis date, symptoms, key findings, treatment history, medicines, allergies, and your goal. Oncology cases should also list pathology, stage, genomic tests, and treatment dates.
02
Separate reports, imaging, and pathology
Keep complete, legible report originals. Provide readable DICOM imaging with its report when possible. For pathology, state where the report, slides, blocks, or digital files are held. Use the date, test type, and body area in each file name.
- Separate originals and translations
- Pair imaging with its report
- Name files by date and type
03
Decide what needs translation
Start with the case summary and decision-critical reports. Do not translate every old file automatically. Follow any hospital request for a format or certified translation and keep every original document.
FAQ
What records should I prepare for a remote consultation?
Prepare your existing diagnostic summary, recent reports, imaging studies, and previous treatment records.
Include pathology materials if available. List your current medications, allergies, and questions for the doctor. Requirements vary by specialty. We will first check what is missing and explain how to submit everything.
I only have the pathology report, not the slides. Can I still inquire?
Yes. You can start with the available pathology report and other records.
Tell us where the pathology slides, paraffin blocks, or digital pathology files are currently stored. The hospital may request them if the diagnosis requires review. We will explain the next steps based on the hospital's response.
Can I use imaging from last year, or will I need new scans?
You can submit older imaging first because it helps doctors understand changes over time. Recent tests are needed to assess your current condition and confirm a treatment plan.
Whether you need repeat testing depends on symptom changes, image quality, and the clinical question. Do not repeat tests on your own. First ask the hospital about the required body area, views, and time frame.
Which documents should I take home after treatment in China?
Before leaving, confirm that all reports, imaging files, and follow-up arrangements are complete.
Depending on your treatment, check the discharge summary, pathology, medication list, and treatment records. Also check surgical records, follow-up dates, and contact information. Ask about original English documents in advance. If unavailable, keep the Chinese originals and arrange translation as needed.